A spring scramble built the way a networking group should build one — where you don't just play golf, you leave knowing people you didn't know that morning.
Here's the twist we don't advertise. Nobody knows it's coming. Teams register together, tee off together, and play the front the way they expect.
Then, at the halfway horn, everybody stops. "You've been switched."
Every cart keeps its driver as the anchor — everyone else gets moved to a different cart with people they've never met. You finish the back nine as a brand-new foursome. It's a networking group: the whole point is to walk off the 18th having made a real connection you didn't plan on.
Everything downstream — pricing, sponsors, venue size — flows from these. Two are open questions for the board this morning.
Shotgun start. Social, forgiving for weaker golfers, everyone finishes together. The Switch rides on top of this.
18 teams (72 players) is easy. 36 teams (144) is a full shotgun and roughly doubles revenue — but needs a larger course.
Charity, JVPNG operating fund, or a scholarship. This decides tax handling and the whole sponsor pitch. A charity angle closes sponsors faster.
$600–750 per team is the Houston range for a scramble with cart, range, lunch, and a drink ticket. Early-bird rewards early sign-ups.
One chair with final say, plus leads for Sponsorship, Registration, and Day-Of Logistics. Sponsorship is the job that makes or breaks it.
Registration, payment, sponsor sign-up, and this brief all run through Cyberfix / ArkOS. No paper forms.
Working backward from a target of roughly April 10, 2027. Good spring dates get booked early — the venue is the clock that starts everything.
| When | Play |
|---|---|
| JUL 2026 | Lock the five decisions. Chair and committee named. Board aligns on field size and proceeds. |
| AUG–SEP '26 | Venue and date. Quotes from 3–4 courses. Get the full package: green fees, carts, range, food minimums, cart rules. |
| BY OCT '26 | Sign the course. Deposit down, rain policy confirmed. Spring dates go fast — don't slip past October. |
| OCT–NOV '26 | Sponsorship + budget. Deck finalized, tiers set, title sponsors chased first. Biggest checks take the longest. |
| DEC '26–JAN '27 | Registration opens. Online sign-up live. Push through JVPNG meetings and member networks. Early-bird through January. |
| FEB '27 | Push and procure. Heavy registration drive. Order banners, tee signs, gifts, prizes, raffle and auction items. |
| MAR '27 | Lock everything. Registration closes ~1 week out. Pairings, hole assignments, volunteers, run sheet. Reconfirm food count. |
| APR '27 | Event week & day-of. Run the show. (See day-of below.) |
Structure it so sponsorships cover the fixed costs and player fees become profit. Set a target net number now and back into pricing and sponsor goals.
We're a networking group — our members are the sponsor pipeline. Every member with a business gets two asks: buy a tee sign, and bring a foursome.
Keep it tight — people leave fast once they've eaten. And someone holds the horn for the Switch.
Final say on every call.
Sells the tiers, manages sponsor fulfillment.
Online setup, team assignments, check-in table.
Signage, volunteers, contest holes — and calls the Switch.
Plus 6–10 day-of volunteers for check-in, contest holes, beverage and raffle sales, and scoring.
Preliminary · Board discussion draft